Harvard University's Campus Services (CS) Unit (annual operating budget of $450M; real estate portfolio valued at over $3.1B; 1,600+ employees) reports to the Vice President for Campus Services and provides outstanding delivery of a wide variety of services to the Harvard Community. Campus Services is comprised of numerous departments serving a broad constituency of internal and external customers with diverse lines of business and size (measured in annual budget $), including
Energy, Facilities and Sustainable Building Services
University and Commercial Real Estate in Cambridge and Boston (including 2 Harvard-owned Hotels)
The Accounting Assistant reports to a Campus Services Accounting Supervisor and is part of a team of Accounting Assistants who collectively review and process transactions and support the operations within CS. He or she will:
Process transactions related to Payroll, Procurement, Accounts Payable, Accounts Receivable and /or General Accounting activity in systems that support CS core operations and/or non-consolidated entities so that financial information in the General Ledger, and its related sub ledgers is timely, accurate, and complete.
Performs accounting analysis; identifying and resolving reconciling items.
Provides customer service by answering customer billing and payment inquiries as well as issue resolution.
Gain understanding of key internal controls, policies and procedures related to transactions to monitor and enforce compliance.
Adhere to a calendar of accounting activities to ensure that all transactions are processed, approved, and posted by appropriate deadlines.
Develop knowledge and skills in the use of CS and University systems that support transactions and/or reports necessary to CS accounting operations
Support the production of CS reporting to a wide variety of customers, including those internal to CS or Harvard University as well as those external to Harvard University.
Develop knowledge of the Microsoft Office Suite including, but not limited to Microsoft Excel and Microsoft Word, to support CS accounting operations.
Document procedures related to job duties and suggest improvements to existing processes.
Serve as back up for critical activities of other CS Accounting Assistants
Participates on special projects
Related duties as assigned
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
Two to five years' experience in payroll, accounting, finance, or a related field.
A post graduate degree could be counted towards work experience.
Must have knowledge of internal controls and automated accounting systems.
Must exhibit excellent verbal and written communication as well as team interaction skills.
Strong attention to detail along with consistent exercise of discretion, independent judgment and initiative required.
Must demonstrate proficiency with MS Office and the ability to learn and utilize numerous accounting systems.
Bachelor's degree in Finance or Accounting
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 53205BR
About Harvard University Campus Services
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.