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Senior Executive Assistant
CBRE
| WHO WE ARE CBRE is the global leader in commercial real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. CBRE has been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and has been named one of Fortune's "Most Admired Companies" in the sector four years in a row. Through our values of respect, integrity, service and excellence, we maintain a relentless focus on creating winning outcomes for our clients, employees and shareholders. The commercial real estate market is undergoing a significant and exciting change - driven by data and technology. Digital and Technology powered products play a vital role in CBRE's mission to create unmatched value for our clients. WE OFFERA commitment to providing you with career growth opportunities within your CBRE career An open source culture/atmosphere that encourages learning and contributing back to the community. Energetic and collaborative teams and consulting partners We support staying on top of the latest best practices and tools A competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability) Paid holidays/vacation WHO YOU AREThe ideal candidate will be a mastermind with the full PowerPoint Presentation process from compiling the data, creating the written content, and proofing to ensure a flawless document. You are an expert level assistant with supporting C-Level and Senior Executives to include managing a high volume of calendaring across all time zones as well as arranging extensive travel. You thrive in environments where you are involved in a wide array of areas to include but not limited to conducting research, routing correspondence, collecting and analyzing data, tracking and balancing projects, and you have mastered the art of anticipating the needs of others. JOB SUMMARYThe purpose of this position is to provide a wide range of administrative and general support duties of a highly responsible and confidential nature to the CEO, President, or executive officers. ESSENTIAL DUTIES AND RESPONSIBILITIESPrepares proposals, letters, memorandums, reports, agendas, and forms of a complex and confidential nature. Serves as a liaison between executives, internal management and employees, clients, and visitors as required; reviews, requests, schedules appointments and meetings. Relieves executive of routine matters and handles many questions without escalating to the executive(s). Reviews incoming correspondence via paper or email, lead initiative to determine appropriate action required. Leads, monitors issues for appropriate follow-up. Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes. Completes expense reports and handles the reconciliation of receipts for a designated work group or for executive leaders Coordinates data from a variety of sources for inclusion in technical reports and presentations; performs independent research and prepares information for special projects as assigned. Administers the department/business unit record keeping system; updates various department/business unit records and publications; ensures that department/business unit files are maintained in accordance with company policies and procedures; reviews requests for information and determines the appropriateness of release. Plans and supports local/region/national/global meetings and special events: details to include budgeting, invitee list, managing vendors, travel, awards, etc. Assists with processing department financial data as it relates to budgets, accounts payable, and generating various financial queries and reports. Other duties may be assigned. SUPERVISORY RESPONSIBILITIESNo formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. Coordinates and assigns tasks to co-workers within a work unit and/or project. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCE High school diploma or general education degree (GED) required. Associate's degree (AA) or equivalent from two-year college or technical school preferred. Minimum of six years of related experience and/or training. Minimum 5 years experience as an Executive Assistant to a senior level executive(s). CERTIFICATES and/or LICENSES None COMMUNICATION SKILLS Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. FINANCIAL KNOWLEDGE Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis. REASONING ABILITY Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills. OTHER SKILLS and ABILITIES Advanced skills with Microsoft Office Suite required. Requires in-depth knowledge of company operations, policies, and procedures. Must have a strong command of the English language and excel in the areas of spelling, grammar and punctuation. SCOPE OF RESPONSIBILITY Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term and long-term impact to co-workers and supervisor.
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