Loading...
Records Administrative Coordinator
CBRE
| WHO WE ARE CBRE is the global leader in commercial real estate services and leverages the industry's most powerful knowledge base to meet the commercial real estate needs of its clients worldwide. Our vision is to be the preeminent, vertically integrated, globally capable real estate service firm. Globally we employ over 70,000 employees and operate in 48 countries. CBRE has been ranked the industry's top brand by the Lipsey Company for 15 consecutive years and has been named one of Fortune's "Most Admired Companies" in the sector four years in a row. Through our values of respect, integrity, service and excellence, we maintain a relentless focus on creating winning outcomes for our clients, employees and shareholders. The commercial real estate market is undergoing a significant and exciting change - driven by data and technology. Digital and Technology powered products play a vital role in CBRE's mission to create unmatched value for our clients. WE OFFERA commitment to providing you with career growth opportunities within your CBRE career An open source culture/atmosphere that encourages learning and contributing back to the community. Energetic and collaborative teams and consulting partners We support staying on top of the latest best practices and tools A competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability) Paid holidays/vacation JOB SUMMARY Working under general supervision, performs diversified technical, clerical and administrative support functions related to records creation, retention, retrieval, and storage. Responds to all records requests in a timely manner to facilitate workflow and scheduling for department staff. Sorts and classifies information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical or numerical order. Adds new material to file records or creates new files as necessary. Finds and retrieves information from files in response to requests from authorized users. Keeps records of materials filed or removed using logbooks or computer. Uses appropriate technology to image and index documents for storage on imaging or document storage platform. Verifies quality and accuracy of scanned images. May coordinate imaging services provided by third party. Performs general file maintenance including moving items to archives per established guidelines or requirements. Maintains inventory onsite and offsite records in compliance with business requirements. Acts as lead on document management responsibilities pertaining to high-profile clients. Assists manager or takes lead in documenting and maintaining departmental procedures. May assists users of imaging or document storage platforms. Assists manager or takes lead in efforts to analyze and streamline processes related to document creating, use, storage and retrieval. Assists with systems upgrades. Performs other duties as assigned. SUPERVISORY RESPONSIBILITIESNo formal supervisory responsibilities in this position. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and EXPERIENCEHigh school diploma or general education degree (GED) required. Minimum of 2 years file or records administration experience required. Formal training or education in business or records administration preferred. CERTIFICATES and/or LICENSESNone COMMUNICATION SKILLSAbility to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. FINANCIAL KNOWLEDGERequires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages. REASONING ABILITYAbility to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. OTHER SKILLS and ABILITIESBasic knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Familiar with a variety of file types such as TIFF, JPEG, PDF, MS Word and Excel. Ability to work in multiple software platforms and learn and retain technical software applications quickly. May need to be physically able to lift and move 30-40 boxes and operate a two-wheel dolly. SCOPE OF RESPONSIBILITYDecisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
|
| Strategy and Transactions – Government & Public Sector – Corporate Real Estate and Workplace Manager | Tysons, Virginia |
| Ernst & Young US LLP | 1 Month Ago |
| Strategy and Transactions - US Government & Public Sector Corporate Real Estate – Senior Manager | Tysons, Virginia |
| Ernst & Young US LLP | 1 Month Ago |
| Head of Internal Audit | San Diego, California |
| Realty Income | 1 Month Ago |
Error