This position will provide contract administration and general administrative support for the Development Department with various project-related tasks, and assignments. Candidate should possess strong organizational skills and the ability to handle multiple projects. Candidate should demonstrate a high level of integrity and reliability and a strong work ethic. Candidate should desire a flexible work environment and be willing to help wherever needed.
Specific Areas of Responsibility
Performs a variety of organizational tasks, including but not limited to, preparation and distribution of correspondence, calendar and scheduling, and meeting coordination.
Works closely with asset management, leasing team and 3rd party consultants (legal, surveyor, title companies, contractors, suppliers, etc.) to monitor and expedite the Development process.
Assist tenant services team with review of lease documents, processing tenant allowances, construction deposits and certificates of insurance.
Manage project budgets and monthly reporting of budget status, as needed.
Helps coordinate and process contracts and approvals following company contracting policy and department procedures.
Review, route for approval and process all contract/consultant related invoices via Procore and company accounting system.
Prepare monthly lender draw requests after verifying compliance with partner agreements, loan documents and inspector's report. Monitor lien requests.
Process billing and receipt of development, construction management and tenant service fees on all projects.
Update and maintain various development forms, including but not limited to, owner agreements, job status reports, RFP forms.
Assist department in document/presentation creation, revisions, and distribution.
Ensures that site files are organized, maintained, and updated via document management system.
Helps communicate, implement, and monitor the department policies and procedures.
Support Development Services through reporting and tracking of major initiatives and team goals. Develop reports to support senior level decision making.
Bachelor’s degree with preference given to a Business Administration, Construction Management or other professionally recognized equivalent discipline.
Minimum of 2 years of experience in organizational work with preference given to construction organization or real estate organization.
Experience in mixed-use development helpful but not required.
Familiarity with construction terminology, practices, materials, means, methods, and techniques.
General knowledge of development and construction office administration from pre-construction to completion.
Strong analytical and problem-solving skills with the ability to collect, manage, and analyze information.
Ability to take initiative and ownership of projects and processes.
Strong interpersonal, oral and written communications skills required.
Good organizational and time management skills.
Ability to work under pressure and coordinate numerous activities.
May perform other related duties as required to meet the ongoing needs of the organization.
Candidate must be enthusiastic, creative, flexible and a have strong technical aptitude.
Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
Exposure to Adobe Creative Suite (Illustrator, Photoshop, InDesign, etc.) a plus but not required.
Knowledge and experience with Microsoft Project, Procore, Sage. (Preferred)
About Trademark Property Company
Trademark is a full service real estate firm, rethinking the future of retail and mixed-use spaces. Our purpose is to be extraordinary stewards, enhance communities and enrich lives.