The Lease Administration Analyst position requires an understanding of retail leases and other legal documents such as Estoppels, Subordination Agreements, Assignments and SNDAs. In this role you will work closely with Property Managers, Assets Managers and Accountants providing subject matter expertise regarding the terms of legal documents. The Lease Administration Department organizes, and abstracts lease documents upon take-over of new properties and works closely with Ownership upon property dispositions. The candidate should be able to develop strong working relationships and demonstrate a service-oriented demeanor in performing this role. The person in this role will critically review and abstract commercial real estate leases for retail properties. In this role, you will work with management and Asset Managers on a daily basis, building strong relationships and providing subject matter expertise regarding the terms of lease
This person is expected to uphold the integrity of real estate portfolio data for assigned portfolio of clients. Inputs, maintains, organizes and reports on information regarding lease dates, dollar values and financial accounting transactions into a lease management software database. In this role, you will prepare, processes and reconcile lease transactions to ensure accurate and current lease information is maintained, leveraging Yardi and MRI.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assists manager in resolving critical issues for clients by researching and gathering information about payment transactions, lease terms and other relevant items as requested.
Prepares lease abstracts and edits them for accuracy. Edits narratives to support computer generated reports. Provides narratives on monthly variance reports. Provides lease analysis and interpretation of lease information to clients.
Processes client rent rolls utilizing the database.
Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document and ensures correct coding.
Enters annual operating expense estimates, monitors audit windows and audit requirements contained in the lease documents.
Assists manager with preparation and distribution of periodic and ad hoc reports in a timely, accurate manner. Runs standard reports for management review and runs ad hoc reports with assistance. Assists with the design of reports utilizing a variety of software tools.
Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks.
Creates and maintains client lease files ensuring they contain current, accurate information.
May conduct financial analysis/accounting as appropriate, rent rolls, and budgets in accordance with required accounting principles (GAAP, Tax, Cash, etc.).
Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES No formal supervisory responsibilities in this position. May provide informal assistance such as technical guidance and/or portfolio specific training to co-workers.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCE High school degree or general education degree required plus a minimum of two years related work experience, preferably including property management or accounting. Bachelor's degree from a four-year college or university with Accounting, Finance or Real Estate preferred.
COMMUNICATION SKILLS Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.
FINANCIAL KNOWLEDGE Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
REASONING ABILITY Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.
OTHER SKILLS and ABILITIES Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Ability to work well under pressure. Advanced organizational skills.
SCOPE OF RESPONSIBILITY Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor and clients
Internal Number: 21010635
With broader and deeper capabilities than any other company, CBRE is the leading full-service real estate services and investment organization in the world.
CBRE Group, Inc. is the world’s largest commercial real estate services and investment firm, with 2017 revenues of $14.2 billion and more than 80,000 employees (excluding affiliate offices). CBRE has been included in the Fortune 500 since 2008, ranking #214 in 2017. It also has been voted the industry’s top brand by the Lipsey Company for 17 consecutive years, and has been named one of Fortune’s “Most Admired Companies” in the real estate sector for six years in a row. Its shares trade on the New York Stock Exchange under the symbol “CBRE.”
CBRE offers a broad range of integrated services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services.