The Property Administrator is responsible for working directly with the property manager and assistant property manager in performing administrative assignments. It is the responsibility of the Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Promote and foster a positive customer service experience, including tenants and owners. Ensure everyone is greeted and directed upon entry.
Provide full administrative support and utilize Microsoft Suite products to perform daily functions.
Schedule and coordinate meetings/special events as requested.
Manage A/P processing for 200 plus property related invoices per month. Utilizing MRI Software.
Track and file all contracts and insurance certificates from vendors and tenants.
Maintain tenant communication programs such as the work order system, building website and emergency alert system.
Assist with monthly management reports as well as annual budget preparation.
Prepare daily check deposits.
Assist with tenant correspondence, such as letters, memos, newsletters, etc.
Prepare excel spreadsheets of tenant billback invoices, including sub meter billings.
Coordinates building functions / events in conjunction with property team.
Responsible for updating building directory, elevator screens, and tenant contact lists. Maintain property calendar (after-hour access, vendor / Tenant deliveries).
Other duties as assigned.
High School diploma, some college preferred
1-3 years of administrative duties with commercial real estate building experience a plus
Must have intermediate to advanced Word and Excel expertise
Proficient in accounting software processing A/P. MRI or Yardi preferred
Strong time management skills to handle multiple projects and changing priorities and ability to meet deadlines
Exceptional oral and written communication skills
Strong customer service skills
Detail oriented and strong attention to detail for accuracy
Rosewood Court is a 405,560 square foot building strategically located in the heart of Dallas' Uptown District. It is a corporate address celebrated for its sophistication, elegance, technology, and impeccable amenities. Home to a prestigious roster of customers including financial, real estate and service companies, this spectacular class AA office property is attuned to the demands of professional life. Management is owner managed.