Job Overview

The Assistant Project Manager will provide excellent support to the Seattle Project Management team with general office administration and project-specific work, including supporting the development of an under-construction, 550-unit apartment project, and entitlements for two new ground-up, mixed-use (retail and residential) developments. This person will be essential in helping the team operate efficiently and effectively, while also having the opportunity to utilize their skills and grow their career with challenging projects and a vibrant team.

Essential Functions

• Assist EVP in research of new multifamily products and practices for company wide use
• Compiling, maintaining and evaluating project logs and supporting information for inclusion into monthly reports
• Strong support of accounts payable, job cost coding, billing, and invoice processing.  Assist with assembly of monthly draw packages
• Assist with setup of new vendors (W9, certificate of insurance)
• Tracking of insurance certificates and lien release logs
• Requesting proposals from marketing firms and other consultants as requested
• Preparation, distribution and management of contracts, change orders and purchase orders
• Administrative support including but not limited to scheduling assistance, meeting and event coordination, ordering of lunches for the team, EVP and SVP expense reporting, office supply orders, and general site office management
• Attend weekly team meetings and other meetings as requested
• Aid in maintaining shared drive data storage systems for projects
• Help to compile presentations/reports including printing, binding, and dissemination
• Assist with required utility services, including ending or starting temporary and permanent services
• Communication with retail tenants, consultants and vendors
• Assisting with procuring temporary fencing, project signage, etc.
• Collect and update project property tax documentation
• Handle projects that may be confidential and time sensitive