About You:

You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

In addition to contributing to our client's success, we care for and support each other’s personal and professional growth. This makes Avison Young a great partner for clients and employees. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.  We strive to recruit diverse and inclusive teams.  We know that the complexity of our client's requirements requires strong teams that are only achieved through depth in the project team experience and a diversity of unique perspectives. 

About the role:  

Reporting to the Operations Manager, Americas Professional Services, this role includes daily real estate administrative support in a fast-paced environment.  As an Operations Administrator, you will be responsible for supporting the development of national service lines, administrative and corporate initiatives along with general office administration to our central Professional Services Leadership. Your responsibilities will be an exciting mix of providing professional support to high performance teams, enhancing aspects of project assignments, administration, schedule coordination, and contributing to key project deliverables all while maintaining a high degree of discretion and confidentiality.

The ideal candidate will have either a minimum of three years’ professional and/or administrative experience, preferably in the commercial real estate industry and/or a diploma/degree relevant to services provided by the Professional Services team. This role is suited for someone who is passionate about real estate and whose preference is to have a successful real estate career in an administrative capacity. This position provides an exciting initial opportunity with Professional Services and a pathway to increased career development opportunities within the team.

The key responsibilities of the Operations Coordinator include, but are not limited to, the following:

• Work closely with Professional Services leadership team on various initiatives and special projects. Regularly handle sensitive information with respect to confidentiality.
• Support with the preparation of assignment documentation, predominantly using MS PowerPoint. Keen eye to detail is required.
• Preparation, control, and maintenance of documents. Proofread documents & communications for spelling, grammar and layout making appropriate changes where necessary
• Prepare MS Excel reports as needed to assist with deliverables and team administration.
• Assist the Professional Services teams by supplying information for invoicing in a timely fashion
• Schedule meetings, appointments and travel plans for Professional Services corporate team
• Responsible for reporting, including but not limited to, expense reimbursements and other scheduled reporting
• Manage information flow in a timely and accurate manner
• Become the Subject Matter Expert for our CRM tool, assist in data entry and hygiene practices
• Attend regular team and Operations meetings
• Provide administrative support for internal and external correspondence including file management, scanning, photocopying, organizing, and distributing materials for Professional Services corporate team

To perform this job successfully, an individual must be able to perform each essential task at an above average level. The requirements listed below are representative of the knowledge, skill and/or ability required.

• Minimum 3 years of administrative experience or an aligned Professional Service industry
• Advanced knowledge and efficient use of business suite computer programs including Word, Excel, PowerPoint, Outlook. Project Management & CRM tool experience an asset.
• Possess characteristic traits of strategic, independent thinking, problem solving, self-starting initiative while working well in a team-oriented environment.
• Must be able to handle flexibility in task management while having a keen eye for detail
• Excellent and effective verbal and written communication skills.
• Ability to multi-task, utilize effective time management skills, and be able to recognize and respond to time sensitive issues and tasks.
• Ability to work efficiently under pressure with multiple timelines and with limited direction/ supervision.
• Ability to maintain discretion regarding personnel and industry-related matters.
• Attitude — positive, always seeking to better our team, reaching out to bring value.

Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!