Update, identify and develop new office Policies and Procedures
Manage incoming IT requests and assist Westerman and/or In-House IT Associate with scheduling, IT infrastructure concerns / updates. Responsible for maintaining request & completion log for invoice reconciliation.
Oversee Phone System and new associate programming / setup
Create & maintain annual supply budget, annotate expense variances and forecast anticipated projects and/or expense fluctuations for upcoming year.
Assist with maintaining and updating Morgan’s website.
Oversee building security & staffing of security for corporate office when needed
Oversee Office Manager Associate Position, duties and coverage
Oversee Cleaning Crew- quality assurance and special requests
Ensure building Floor Plans and seating charts are current
Handle all Reserved Parking assignments, parking lot maintenance & outdoor lighting
Responsible for updating and distributing Morgan Group contact list (excel format) on monthly basis.
Oversee Conference Room schedules, conflicts & IT needs
Order and maintain all building signage (interior /exterior) and ensure miscellaneous posted notices are current /relevant throughout the building
Oversee Copier needs and service agreements for maintenance on copiers at Corporate
Work with Event Planner and Committee on Company events coordination & deliveries
Provide all eminent weather-related forecast communications to corporate employees regarding office closures, delayed openings, forecast changes via Teams, email and text messaging
Oversee building preparations for eminent weather events
Responsible for after hour building emergencies when they arise
Responsible for all Building Compliance Logs & Scheduling- related to Licenses, Records, Inspections & Permits: City of Houston Inspections / Permits, Life Safety Inspections, Elevator Inspections/Permits, Signage Permits
Office Maintenance Requests: receive all incoming service requests and schedule OSM accordingly.
Maintain Building Contractor Contact List and ensure vendor compliance for: HVAC, Plumbing, Electrical / Lighting, Alarm monitoring, Security, Elevator Services, Controlled Access and door locks, Landscape, Window Cleaning / Sealing, Disaster Response Services etc.
Work with Director of Renovations on office buildouts, repairs and vendor scheduling
Facilitate all office moves and logistics
Oversee 3rd Party Lease Agreements and any Common Area (CAM) build backs
POC for 3rd party tenants- inquiries, service requests and communication
Oversee bidding process for Remodel, Maintenance projects, office conversions and equipment needs
Active participant in Morgan Gives Back Outreach initiatives
Minimum of 5 years Commercial office management/building experience
Experience with HVAC, Boilers, Chillers and Cooling Tower
Proficient in Excel, Outlook, MS Suite, Teams and Zoom
Keen understanding of IT & Technology packages
Leadership experience / training
Accounting and Budgetary experience
Excellent verbal and written communication skills
Organize and Avid multi-tasker
Ability to prioritize and coordinate without directives
Morgan Group is an award winning 3rd generation privately held Multi-Family Developer based in Houston, Texas. Offices in Miami, Denver, Austin and Dallas areas. We are a full service firm performing construction services, property management and acquisitions..