Duties and Responsibilities:

• Update, identify and develop new office Policies and Procedures
• Manage incoming IT requests and assist Westerman and/or In-House IT Associate with scheduling, IT infrastructure concerns / updates. Responsible for maintaining request & completion log for invoice reconciliation.
• Oversee Phone System and new associate programming / setup
• Create & maintain annual supply budget, annotate expense variances and forecast anticipated projects and/or expense fluctuations for upcoming year.
• Assist with maintaining and updating Morgan’s website.
• Oversee building security & staffing of security for corporate office when needed
• Oversee Office Manager Associate Position, duties and coverage
• Oversee Cleaning Crew- quality assurance and special requests
• Ensure building Floor Plans and seating charts are current
• Handle all Reserved Parking assignments, parking lot maintenance & outdoor lighting
• Responsible for updating and distributing Morgan Group contact list (excel format) on monthly basis.
• Oversee Conference Room schedules, conflicts & IT needs
• Order and maintain all building signage (interior /exterior) and ensure miscellaneous posted notices are current /relevant throughout the building
• Oversee Copier needs and service agreements for maintenance on copiers at Corporate
• Work with Event Planner and Committee on Company events coordination & deliveries
• Provide all eminent weather-related forecast communications to corporate employees regarding office closures, delayed openings, forecast changes via Teams, email and text messaging
• Oversee building preparations for eminent weather events
• Responsible for after hour building emergencies when they arise
• Responsible for all Building Compliance Logs & Scheduling- related to Licenses, Records, Inspections & Permits: City of Houston Inspections / Permits, Life Safety Inspections, Elevator Inspections/Permits, Signage Permits
• Office Maintenance Requests: receive all incoming service requests and schedule OSM accordingly.
• Maintain Building Contractor Contact List and ensure vendor compliance for: HVAC, Plumbing, Electrical / Lighting, Alarm monitoring, Security, Elevator Services, Controlled Access and door locks, Landscape, Window Cleaning / Sealing, Disaster Response Services etc.
• Work with Director of Renovations on office buildouts, repairs and vendor scheduling
• Facilitate all office moves and logistics
• Oversee 3^rd Party Lease Agreements and any Common Area (CAM) build backs
• POC for 3^rd party tenants- inquiries, service requests and communication
• Oversee bidding process for Remodel, Maintenance projects, office conversions and equipment needs
• Active participant in Morgan Gives Back Outreach initiatives

Qualifications:

• Minimum of 5 years Commercial office management/building experience
• Experience with HVAC, Boilers, Chillers and Cooling Tower
• Proficient in Excel, Outlook, MS Suite, Teams and Zoom
• Keen understanding of IT & Technology packages
• Leadership experience / training
• Accounting and Budgetary experience
• Excellent verbal and written communication skills
• Organize and Avid multi-tasker
• Ability to prioritize and coordinate without directives
• Resourceful and proactive
• Acute attention to detail
• Graceful under pressure
• Deadline and time management oriented