City of New York
DEPT OF CITYWIDE ADMIN SVCS
 Job Vacancy Notice

Civil Service Title: Administrative Real Property Manager    
Level:     1

Title Code No: 10047    
Salary:  $86,000-$100,175

Office Title:     Transaction Manager    
Work Location:     1 Centre Street NY, NY 10007

Division/Work Unit: Real Estate Services –      
                                    Leasing    
Number of Positions:  1

Hours/Shift: Day 

Job Description

The Real Estate Services (RES) division of DCAS supports the operations of the government of the City of New York by providing services for the City’s real estate needs.  RES is responsible for the space planning and management of 37 million square feet, Citywide acquisitions (lease or purchase), sales and other dispositions of City-owned real estate, architectural design and project management, zoning and land use analyses, disposition of 15,000 City-owned lots, property valuation, and financial analysis of real estate transactions.

The RES Leasing unit is responsible for finding and securing space for City agency operations by directly negotiating leases and licenses on behalf of the City as a tenant in a variety of privately-owned properties. Under certain circumstances, Leasing is assisted by Tenant Representatives to represent the City’s real property interests in various markets and asset classes. Leasing's mandate is to negotiate cost effective leases and license agreements on a timely basis that also satisfy the client agency's requirements and conform to the City's policies and procedures. The position of the Transaction Manager requires both the negotiation of cost effective lease and license agreements, as well as overseeing the Tenant Representatives as they also seek to fulfill the City’s diverse and unique requirements across all five boroughs.

Job responsibilities include, but are not limited to: 
•    Identify site(s) deemed suitable to satisfy the program requirements for the client agency's location and program requirements, and prepare market analysis reports, either individually or using Tenant Representatives.
•    Negotiate cost effective commercial leases and licenses on behalf of the City, as Tenant, and in its best interest either individually or using Tenant Representatives.
•    Prepare and maintain project schedules either individually or using Tenant Representatives.
•    Initiate and maintain project status reports in DCAS Real Estate Services data systems, for assigned projects.
•    Effectively communicate with client agencies on a timely basis to keep the client fully informed on project status, next steps, potential or existing problem issues, budgets, and risk mitigation. 
•    Effectively manage the development and timely completion of required legal documents such as leases, licenses, renewals, notices, etc. using in-house counsel.
•    Effectively communicate with supervisors and other Real Estate Services staff to ensure projects are completed on time, within budget and meeting the program needs of the client agencies.
•    Effectively partner with Real Estate Services’ Design and Project Management (D&PM) unit to ensure that everything required to successfully negotiate a term sheet with the Landlord is completed on time and a lease is fully executed to satisfy the client agency requirements.
•    Maintain effective project management and efficient control of the entire leasing process for client agencies.
•    Confer and partner with a variety of internal stakeholders, including the Mayor’s Office, Office of General Counsel, Comptroller’s Office, City Council, and City Planning, among others, to satisfy client agency requirements and mayoral real property initiatives.
•    Effectively communicate and promote the client agency’s real property interests to external stakeholders, including local community boards, elected officials, and community organizations, among others. 
•    Provide time-sensitive and accurate transaction related data to support the land use approval application as mandated by Section 195 and Section 197(c) of the New York City Charter.  This may include public testimony regarding the acquisition of real property on behalf of the City.
•    Other duties as assigned by supervisor in support of the mission of DCAS Real Estate Services Line of Service.

Qualification Requirements
1.    Bachelor’s degree (B.A./B.S.) in Business Administration, Public Administration, Architecture, Real Estate, Economics, Finance, or a related field; and 
2.    A minimum of five years of full-time satisfactory professional experience in the real estate industry; and 
3.    A minimum of three years of full-time satisfactory experience in commercial real estate leasing or corporate real estate; or 
4.    A comparable combination of education and work experience which meets the qualifications listed above. 
Preferred Skills include: 
•    Familiarity with City of New York processes, rules, and regulations
•    Understanding of corporate processes, policies, procedures, and governance
•    Demonstrated knowledge of the New York City commercial real estate market and commercial leasing experience
•    Exceptional analytical and project management skills
•    Detailed-oriented and flexible to reprioritize projects & deliverables frequently 
•    Ability to meet tight deadlines and set expectations to a variety of internal and external stakeholders on a continuing basis
•    Strong oral and written communication skills
•    Familiarity with design & construction process 
•    Excellent negotiation, presentation, and organizational skills
•    Good interpersonal and customer relationship management skills

Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
To Apply

Please submit your resume to Real Estate Chief of Staff Samantha Villella at svillella@dcas.nyc.gov 
The City of New York is an Equal Opportunity Employer.