The Proposal Manager’s primary role is to develop comprehensive proposal responses to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs). Supports Business Development, Marketing, and Project Executives with general quals statements and tailored informational packages as necessary. They will be expected to champion these efforts on a daily basis with support as necessary from the Marketing Director (from the perspective of developing & adapting content) Pursuit Lead, Communications Manager, and Brand Manager (from a graphics & support resources perspective) as necessary.
REQUIREMENTS AND QUALIFICATIONS:
Core Duties / Responsibilities:
With each RFQ/RFP, this position will coordinate with the Pursuit Lead to implement the best win strategy for the overall proposal, as well as work directly with the project team in storytelling to achieve the win strategy.
Will establish internal project proposal timelines to meet deadlines, generate the proposal outline, facilitate internal meetings with project teams, assign required meetings and portions of the proposal as necessary and will hold project team members accountable to these needs.
Manage multiple proposals simultaneously with support as necessary from the Business Development Marketing (BDM) team.
Responsible for technical writing and overall content management, ensuring brand identity guidelines are being followed, and maintaining proposal templates / information for future proposals. Ensures all key messaging developed with the Pursuit Lead and project team are delivered through the cover letter and overall proposal content (both written and graphic).
Will champion and manage a structured review process to proofread and thoroughly quality check all documents ensuring all marketing materials being sent out meet the highest quality standards.
Additional responsibilities include participating in the overall marketing strategy implementation, writing press releases, award submittals, social media and website postings and project descriptions/stories/case studies.
Updates and maintains, on a continual basis, the Proposal Library and CRM, including but not limited to; boilerplate writing templates, project sheets, staff resumes, organizational charts, matrices, AIA 305, project thumbnails, client quotes, etc.
Will be an outward facing member of JHL in attending pre-submittal meetings (as needed).
Remaining active in attending marketing and industry events.
Other duties as assigned.
Education / Experience:
Bachelor's degree in English, Journalism, Marketing, Communications or Advertising preferred
5 to 8 years of previous experience in the AEC industry or other professional services firm.
Extensive experience with SOQ’s, RFQ's and RFP's in the public and private market.
Ability to manage the development of successful proposals at different phases of the procurement lifecycle
Prior experience as Marketing Coordinator/Manager and/or Proposal Writer in the AEC industry. Bring a shared passion for building winning proposal strategies through high quality work product.
Knowledge / Skills / Abilities:
Able to effectively read and analyze RFQ's and RFP's and communicate the content.
Proficient in Microsoft Office and Adobe Creative Suite (InDesign specifically), Photoshop, and PowerPoint.
Basic understanding of A/E/C industry terminology and delivery methods.
Excellent organizational skills.
Ability to prioritize.
Ability to maintain a positive outlook and adjust to a variety of working styles and personalities.
Demonstrated ability to learn quickly and focus on solutions-oriented results.
Strong emotional intelligence that values team success.
Entrepreneurial spirit and demonstrated ability to be part of a fast-paced, creative, team environment.
The ability to work independently or collaboratively on multiple deadlines.
Strong organizational skills and follow-through with a keen attention to details.
Excellent written and verbal communication skills. Ability to relate to individuals at all levels within the organization
Strong graphic presentation skills and experience implementing brand strategy and standards
In 1987, founder John Hachmeister set out to create a different type of construction company. He envisioned a family-like, supportive environment; an employee owned company where hard workers were rewarded, and people wanted to stay until retirement. Over 30 years later, that vision is very much present and a reality! We take exceptional care of our people and their families, so they in turn, they take exceptional care of our clients. At JHL, we celebrate successes together, support everyone at every level, and spend time together outside the office. Every contractor can build buildings, but they can’t give you the experience and people that JHL can. We work hard, take pride in our projects, and have fun!