United States Of America,
Scottsdale, Arizona
Toronto, Ontario, Canada
Chicago, Illinois
Posted: 03-Jan-23
Location: North Carolina
Type: Full Time
Categories:
Preferred Education:
Are you looking for a career change with fun and diverse work environment?
Are you looking for a position that’s challenging and provides variety each day?
Do you consider yourself a “can-do-person” with a positive attitude?
Do you want to join an employee-owned company with competitive benefits?
Optima Engineering is hiring a full-time Project Administrator in our Charlotte office. As a Project Administrator you’ll be responsible for supporting our project teams throughout our three offices. This position is a key member to the success of our projects, clients and partners. This position requires someone who is detailed-oriented, flexible, enjoys working with a team as well as the ability to accomplish tasks independently.
We are a well-established multi-disciplined engineering firm with offices located in Charlotte and Raleigh, in business for over 30 years offering mechanical, electrical, plumbing, fire protection & technology related engineering services to diverse market sectors including mission critical, educational, healthcare, commercial, government and other clients. Our goal is to deliver reliable, high-quality, innovative engineering solutions to our clients and provide a top-notch work environment to our team.
This role is a full-time, salaried position. Optima Engineering offers a generous overall compensation package. In addition to base salary, benefits include: Health, Vision, Dental, Life, Disability and Personal Accident insurance options, Health Savings and Flexible Spending account options, Tuition reimbursement, Adoption assistance, Employee wellbeing & assistance programs, Paid Time Off and Holidays. Our multi-tiered Retirement Plan includes Employer 401k contributions, Profit-sharing, and Employee stock ownership plan (an additional retirement benefit funded entirely by the company). Optima Engineering is 100% employee owned!
RESPONSIBILITIES
This role is responsible for supporting project teams in a variety of ways including but not limited to:
- Managing Plan Review & Permitting process for multiple projects in different jurisdictions
- Assist Project Managers throughout project lifecycle, from initial client requirements to closeout
- Collaborate with Project Teams on Contract Administration (front-end specifications, bid posting, bid opening & tabulations, coordination of Owner/Contractor Agreements, assistance with payment applications, change orders, etc.)
- Review Client Agreements and coordinate execution with Management
- Develop and manage Consultant Agreements to align with Client (Prime) Agreements
- Certificate of Insurance compliance for Clients & Consultants
- Specifications formatting and assistance
- May assist with travel coordination for project visits
- May provide occasional backup with setting up and invoicing projects
- Other related tasks as assigned
QUALIFICATIONS
These are representative of the knowledge, skills, and abilities required to successfully perform this role:
- Proficient with Microsoft Office Suite & PDF software (Bluebeam & Adobe)
- Familiarity with AIA Contract Document Series
- Familiarity with Ajera (preferred)
- Able to manage multiple projects and deadlines
- Professionalism with client interactions
- Able to problem-solve & navigate various government processes for different jurisdictions
- Strong positive communication skills and work ethic
- Adaptability and able to follow-up and ensure execution of tasks
- Solid organizational skills including attention to detail
- Bachelor’s degree, other college level education, or equivalent relevant experience
- 3+ years of experience in A/E/C industry performing similar role