We are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings, as requested, to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and developed to become highly proficient with internal systems and technologies, as well as Workday, Salesforce, Microsoft and Adobe applications.
Essential Duties and Responsibilities
Support content creation process with regards to timeline and transaction cycle
Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
Provide sales, marketing and transaction support
Supports client relationship management in partnership with Broker(s)
Support timeliness of deliverables
Pitch and Proposal Coordination
Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc. )
Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
Coordinate appointments with internal and external clients and arrange any other accommodations that may be required
Serve as point of contact for client requests
Perform research, property searches and site selections
Create market documents, tour books, property flyers, brochures and other marketing materials as needed
Collect and prepare information for client activity reports
Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
Create and administer marketing materials and collateral
Update website content, social media, etc. on behalf of brokers
Create budgets for broker projects in partnership with team
Coordinate vendor services (e.g. photographs and aerials)
Coordinate events (e.g. open houses, industry-related, etc.)
Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clients
Create market documents, tour books, property flyers, brochures and other marketing materials as needed for listings
Maintain Client Relationship Management Database
Maintain and enter new leads and opportunities into the CRM system
Generate project codes for corresponding deals for the proper recording of pursuit and deal-related expenses
Deal Documentation and Revenue Accounting
Prepare and collect all deal-related documents, and follow up with all parties on the execution as required
Process all expense reports for brokers
Coordinate with Legal for review and approval of agreements as necessary
Create deal sheets per listing agreements for review and approval
Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
Maintain outstanding balances in CRM for brokers
Maintain and Manage Research Databases
Support population of Internal Listing Database on behalf of brokers
Enter new listings and share all required property information, availability, and additional information, as directed by fee-earner
Maintain listings in external database
Bachelor degree or equivalent
3+ years' experience in marketing or related field
Or similar combination of education and experience
Excellent oral and written communication skills, including creating and editing marketing materials
Proficiency with Microsoft Office Suite
Proficiency with Adobe Creative Suite
Detail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independently
Demonstrated strong interpersonal skills
History of excellent internal and external customer service
Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day.
May involve periods of standing, such as operating at machines including; copiers, faxes, scanners, binding, cutting, and folding
Some overtime may be required.
Regularly required to lift supply boxes; some could weigh up to 30 pounds
Extensive walking throughout the office, stocking kitchen supplies and office supplies
Ability to read and understand information and ideas presented orally and in writing
Ability to communicate information and ideas in writing and orally so others will understand
Strong communication skills
Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.The company will not pay less than minimum wage for this role.The compensation for the position is: $28.80 - $34.95Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
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Cushman & Wakefield is a leading global real estate services firm. As a leader in multifamily property management, we deliver exceptional value through tailored solutions that create efficient and engaging communities. Our passionate approach, strong operational practices and high-performing teams unlock every property’s ability to provide residents with a place they can truly call home.